How to Upload Attachments in Outlook Vs Body of Email

It'southward easy to attach pictures, files, contacts, emails and many other items to your Outlook letters. Outlook keeps rails of the documents you've recently worked on, whether they're stored on your computer or saved in OneDrive (deject simply). And no thing where they're stored, Outlook lets you speedily choose whether to transport the document as a traditional attachment or upload it to OneDrive and share a link to the file. You can besides set permissions on whatever file sent from OneDrive that allow message recipients to view and edit them, or share them with others.

To solve issues attaching files, come across Solve problems with attachments.

What would you like to practice?

Outlook keeps track of the files you have worked on recently and suggests them whenever yous decide you want to attach a file to an email bulletin. Some file types are blocked from being sent or received. See Blocked attachments in Outlook for the consummate list.

1. In a new message, a answer, or a forwarded message, select Adhere File from the Message ribbon or the Insert ribbon.

2. Select your file from one of the following locations:

   • Contempo items
     The 12 virtually recent files you've worked on will exist displayed hither. These files may be on your computer, on OneDrive, SharePoint, or another online document library. Select a file to attach it to your email.

   • Browse Spider web Locations
     Locations include OneDrive,SharePoint sites, or other locations such as a groups certificate library that you've accessed earlier. Select 1 of the locations to open a new window and so select your attachment.

   • Browse This PC
     Opens a File Explorer window where yous tin can choose a file from your computer.

3. If you selected a file on your local computer or group certificate library, a copy of the file is fastened to the email. Selecting a OneDrive or SharePoint file, however, provides y'all with additional permission options and data.

4. Send a link or ship a copy Sending a link to the OneDrive or SharePoint file keeps the size of your email message small. If you choose to send a copy of the file, the entire file is attached to the e-mail, but like it would exist if you selected a file on your estimator. If you lot choose to send a link to the file, you tin also prepare the permissions on your file.

5. By default, if you're in a business surroundings, everyone within your organization can edit the linked file. To change these permissions, select the pointer at the right of the zipper proper name to display a drop-down menu with a multifariousness of permission options.

   • Organization can Edit if yous want anyone in your organization to be able to modify the file.

   • Organisation can View, if y'all desire anyone in your organization to be able to read, simply not modify, the file.

   • Recipients tin Edit if you want merely the recipients of your email to be able to modify the file.

   • Recipients can View if you lot want but the recipients of your email to be able to read, but not modify, the file.

     

6. If Outlook detects that your recipients won't be able to view the file, for example if it's stored on a SharePoint site that'southward only attainable to you, you'll run into a alarm bulletin directly under the file icon and name. Select Attach equally copy to change the attachment from a linked file to a copy of the file.

   Notation:If you attach a file as a re-create, whatever changes your recipient makes won't be synchronized with the version of the file in OneDrive or on SharePoint.

When you attach a document that is saved on your figurer and non in an online location, yous likewise can cull to upload the document to your OneDrive before sending the e-mail. Uploading the attachment makes collaboration easy. You can be sure that everyone is collaborating on the aforementioned (and near upwardly-to-appointment) version of the file. You may also choose to upload to OneDrive if the file is too large to share every bit a traditional attachment.

1. On the ribbon, click Attach File > Browse This PC, and choose the file y'all want to attach.

2. In your e-mail message, select the down arrow for the attachment.

3. Cull Upload to OneDrive, and so choose the desired location for the file.

   

   Note:You might meet choices such equally the OneDrive location for your work account, the OneDrive location for your personal business relationship, and document libraries for various groups yous vest to.

4. In your electronic mail message, select the downward arrow for the attachment again.

5. Choose Alter Permissions, and and then choose 1 of the following:

   • Organization tin Edit if you want anyone in your organization to exist able to modify the file.

   • Organisation can View, if yous want anyone in your system to be able to read, but non change, the file.

   • Recipients can Edit if yous desire only the recipients of your email to be able to modify the file.

   • Recipients tin View if yous want only the recipients of your email to be able to read, merely non alter, the file.

   

When sending pictures, y'all tin either attach the moving-picture show to the email message or insert the picture in the message body. To insert a pic that displays in the body of an electronic mail bulletin, use the post-obit steps:

1. Position your cursor where you want the image in your bulletin.

2. In the ribbon, select Insert > Pictures.

3. Scan your computer or online file locations for the picture you desire to insert. Select the picture, then select Insert.

4. To resize the picture, drag the handles at ane of the four corners toward the centre of the paradigm or away from the center.

1. In a new message, select Attach Particular.

2. Cull one of the following:

   • Business Card
     Choose an electronic business organisation card from your contacts list.

   • Calendar
     Choose Date Range, Details, and other options as appropriate.

   • Outlook Item
     Cull one or more e-mail messages from any of your electronic mail folders.

3. Select the detail you want to attach, and so select Insert.

What would you lot similar to do?

Outlook blocks some file types from beingness sent or received. Come across Blocked attachments in Outlook for the complete listing.

1. In a new message, select Attach File from the ribbon.

2. Select the file you lot want to adhere and then select Insert.

When sending pictures, you tin either attach the picture to the email message or insert the picture in the message body. To insert a flick that displays in the body of an email message, use the following steps:

1. Position your cursor where you want the image in your message.

2. Select Insert > Pictures.

3. Browse your figurer or online file locations for the picture you want to insert. Select the picture, then select Insert.

4. To resize the moving picture, drag the handles at one of the four corners toward the center of the image or away from the center.

1. In a new bulletin, select Attach Item.

2. Choose ane of the following:

   • Concern Card
     Choose an electronic business card from your contacts listing.

   • Agenda
     Choose Date Range, Details, and other options as appropriate.

   • Outlook Particular
     Cull one or more electronic mail letters from any of your email folders.

3. Select the item yous want to attach, then select Insert.

What would you like to exercise?

1. Create a message, or for an existing message, click Respond, Answer All, or Forrad.

2. In the message window, on the Bulletin tab, in the Include group, click Attach File.

   

3. Browse to and click the file that you want to attach, and then click Insert.

Note:When composing a message, you can also adhere files by using the commands on the Insert tab in the Include grouping, or drag files from folders on your estimator and drop them on the message window.

When sending pictures, you can either attach the film to the email message or insert the pic in the bulletin torso. To insert a picture that displays in the body of an email message, use the following steps:

1. Position your cursor where you want the paradigm in your message.

2. Select Insert > Pictures.

3. Browse your computer or online file locations for the picture you desire to insert. Select the picture, then select Insert.

4. To resize the picture, drag the handles at one of the four corners toward the center of the image or away from the center.

You can attach Outlook items, such as other email messages, tasks, contacts, or calendar items to a message. This is the easiest way to forward multiple items or messages.

1. Create a message, or for an existing bulletin, click Answer, Reply All, or Forrad.

2. In the bulletin window, on the Bulletin tab, in the Include grouping, click Attach Detail.

   

3. Do ane of the following:

   • Point to Concern Card, then click Other Business Cards. Click a contact, and and then click OK. To select multiple contacts, press and hold Ctrl equally you lot click each contact.

   • Click Calendar. Choose the calendar, appointment range, and detail to include. For Advanced options, click Prove. Click OK to add together the calendar to your message.

   • Click Outlook Item. Browse through your binder list to discover the folder that contains the item that y'all want to adhere. Under Items, click the item, and so click OK.

     

Note:When composing a bulletin, you also can attach files by using the commands on the Insert tab in the Include group. Or motion files from folders on your reckoner to the bulletin window by using a drag-and-drop operation.

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What would you like to do?

1. On the File bill of fare, click New, and and so click Postal service Message.

2. On the Bulletin tab, in the Include grouping, click Adhere File.

   

3. In the Insert File dialog box, browse to and choose the file that you want to adhere, and and then click Insert.

   

More data

• If yous don't meet the file that you want in the appropriate binder, brand sure that All files (*.*) is selected in the Files of blazon box, and that Windows Explorer is configured to bear witness file proper name extensions.

• You lot also canattach file from the new bulletin's Insert tab.

• By default, Outlook blocks potentially dangerous attachments (including .bat, .exe, .vbs, and .js files) that might comprise viruses. If you adhere such a file to an email message, yous will be asked whether you desire to send a potentially unsafe zipper. If you answer Aye, Outlook will ship the attachment. If you answer No, y'all can and then remove the potentially unsafe attachment.

• You can attach multiple files simultaneously by selecting the files and dragging them from a folder on your computer to an open up message in Outlook.

When sending pictures, you lot tin either attach the picture to the email message or insert the moving picture in the bulletin body. To insert a picture that displays in the body of an electronic mail message, use the following steps:

1. Position your cursor where you want the image in your message.

2. Select Insert > Pictures.

3. Browse your computer or online file locations for the picture you want to insert. Select the picture, then select Insert.

4. To resize the motion-picture show, drag the handles at ane of the four corners toward the center of the paradigm or abroad from the center.

1. On the File menu, click New, then click Post Message.

2. On the Message tab, in the Include group, click Attach Particular.

   

3. In the Await in list, click the binder that contains the item that you want to attach.

4. Click the particular that yous desire, and then click OK.

Annotation:You likewise can adhere an item from the new message's Insert tab.

Where attachments appear in your message depends on the format in which you compose the bulletin.

• If the bulletin format is HTML or evidently text, attachments announced in the attachment box below the Discipline line.

  

• If the bulletin format is Rich Text, attachments appear in the body of the message. Even though the file appears to exist embedded in the message, it is actually still a carve up zipper.

  

The format in which a message is composed is indicated in the championship bar at the top of the message.

Outlook does not impose any size limit on attachments. Notwithstanding, most e-postal service server administrators and Internet service providers (ISPs) practice set limits on the overall message size, which is the sum of all attachments plus the content of the message itself. Typically, premium-level services provide more email file storage space and permit larger messages than standard-level services. For more information on the maximum allowed message size, contact your ISP or the e-mail server administrator in your organisation.

If you're attaching a very big file, you lot should first shrink the file by using a nothing program. Outlook files that are saved in the default Open XML Formats with the post-obit file extensions are automatically zipped: .docx, .dotx, .xlsx, .xltx, .pptx, .potx, and .ppsx.

If files that you attach are zipped when you lot practice not wait them to exist, bank check to run into whether a .nothing utility has been installed in Outlook as a COM add-in. Y'all tin disable this sort of add-in by doing the following:

1. On the Tools menu, click Trust Centre, and then click Add together-ins.

2. In the Manage list, click COM Add-Ins, and and then click Get.

3. In the COM Add-ins dialog box, articulate the check box side by side to the add-in name, and so click OK.

1. Why can't I attach a file? Outlook tells me the file is unsafe. Outlook blocks numerous file types that have the potential to spread estimator viruses. To ship a file that Outlook identifies as unsafe, zip the file commencement, then adhere the zipped file. To zip a file, navigate to the folder on your computer or in the deject that contains the file, correct-click the file, and select Send to compressed (zipped) folder. You should then be able to send the zipped file. For more data, see Blocked attachments in Outlook.

2. Why do my attachments show upward in the message body and not below the subject line? Outlook allows yous to send email messages in 3 formats: HTML, plain text, and rich text. If you use rich text format (RTF), any files yous adhere volition show up in the message body. See Alter your message format for instructions on how to switch your bulletin format to HTML or manifestly text. Y'all can cheque your message format past looking at the title bar of the message.

   

3. The Insert > Pictures option is grayed out. If yous can't select Pictures from the Insert tab on the ribbon, your bulletin is probably in plain text format. Change your message format to HTML or rich text to insert pictures. You tin check your message format past looking at the title bar of the message.

   

Related Topics

Attach files to email messages and calendar events in Outlook.com or Outlook on the web

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Source: https://support.microsoft.com/en-us/office/attach-files-or-insert-pictures-in-outlook-email-messages-bdfafef5-792a-42b1-9a7b-84512d7de7fc

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